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Recruitment Application Form
Application Information
Personal Information
Emergency Contact (2people)
Person 1
Person 2
Education Background (Highest Education Level)
Current/ Previous Employment or Business
Bank Account Details (For commision claim purpose)
Extra Details
Non-Disclosure Agreement

This Agreement is entered into this (day) of (month), (year) by and between , IC No. (hereinafter “Recipient”) and Gplex Realty Sdn Bhd ( 1190928-T ), with office at No 2-2, 1st Floor, Jalan PJU 5/4, Dataran Sunway, Kota Damansara, 47810 , Petaling Jaya, Selangor, Malaysia. (hereinafter “Discloser”)

WHEREAS Discloser possesses certain information and data relating to all its business operations and activities that is confidential and proprietary to Discloser (hereinafter “Confidential Information”); and

WHEREAS Recipient is willing to receive disclosure of the Confidential Information pursuant to the terms of this Agreement for the purpose of

performing sales & marketing activities related to Discloser’s business operations and activities only.

NOW THEREFORE, in consideration for the mutual undertakings of the Discloser and the Recipient under this Agreement, the parties agree as follows:

  1. Disclosure. Discloser agrees to disclose, and Recipient agrees to receive the Confidential Information.

  2. Confidentiality

    1. Recipient agrees not to use the Confidential Information in any way, except for the purpose set forth above.

    2. Non-Disclosure. Recipient agrees to use its best efforts to prevent and protect the Confidential Information, or any part thereof, from disclosure to any unauthorized person.

    3. Protection of Secrecy. Recipient agrees to take all steps reasonably necessary to protect the secrecy of the Confidential Information, and to prevent the Confidential Information from falling into the public domain or into the possession of unauthorized persons.

  3. Ownership of Confidential Information. Recipient agrees that all Confidential Information shall remain the property of Discloser, and that Discloser may use such Confidential Information for any purpose without obligation to Recipient. Nothing contained herein shall be construed as granting or implying any transfer rights to Recipient in the Confidential Information, or any patents or other intellectual property protecting or relating to the Confidential Information.

  4. Term and Termination. The obligation of this Agreement shall be continuing until the Confidential Information disclosed to Recipient is no longer confidential

Company policies & Rules Agreement
Office
  1. Executive must punctually attend all meeting, event and/or seminar as assigned as part of company schedule.

  2. Out-of-office appointments and leaves should be reported to the direct Team Manager.

  3. Dress code – Formal office attire during working hours. Must be clean, tidy and presentable.

  4. Non work-related activities such as watching drama are not allowed during working hours as this will affect other colleagues. Breaks/rests nonetheless can be carried out in the rest area.

  5. Office opens on public holidays. Working is on free will basis.

  6. Office must be kept clean all the time. All used items must be cleaned and placed accordingly.

Security and Privacy
  1. All marketing tools / strategies / database are the assets of Gplex Realty Sdn Bhd (“Gplex Realty”) and must not be disclosed to any 3rd parties who-so-ever.

  2. Clear desk Policy – work-stations utilization are non-designated and on 1st come 1st use basis (except for designated station for Team Managers and Senior Manager. All private and confidential materials must be kept in the locked drawers.

Marketing
  1. All marketing materials and sales pitch must be strictly followed as conveyed by the Company.

  2. Any alternative marketing channels / activities / materials / advertisement must obtain prior approval from the Company.

  3. All client’s information must be keyed/updated into the Company database/ system.

  4. Depending on the marketing tools, the company shall subsidize 0%-100% for marketing cost and the company shall review and revise the policy as and when deemed applicable and appropriate.

Executive Duties
  1. At all-time during the continuance of this agreement, the executive shall observe and/or perform the following :-

    1. To diligently promote and market any Project to all potential purchaser(s) and to secure the sale of the product;

    2. To negotiate and procure sales strictly in accordance with the procedures, policies and directions prescribed from the Company from time to time;

    3. All original sales registration forms/sales booking form must be delivered to Operation team within two (2) working days from the date of sales booking together with the complete supporting document in accordance with sales registration checklist provided by developer and/or Operation Team. In respect of this, the executive shall further ensure that all sales registration forms must be signed by the executive with the executive name stated thereon, failing which the company will not recognize the sales as procured by the said executive and will not be entitled to any Commission for the said unit;

    4. To obtain approval from the company on all advertising material and promotional activities prepared or to be carried out by the executive;

    5. Not to make any promises, representations, warranties and/or guarantees with reference to the Project except those that are authorized by the company and/or prior written consent has been obtained from the company;

    6. Not to offer any discounts to the purchaser(s) without getting prior written approval from the Company;

    7. Not to share commission with the purchaser(s) and/or other agency and/or developer staffs without getting prior written approval from the company; and

    8. To follow up with the purchaser(s) diligently on signing the sale and purchase agreement, application for financing and acceptance of the relevant letter of offer from the end financier, signing of the loan documentation and settlement of any outstanding payment.

Commission
  1. The completion of a transaction (case/sale) must fulfill all the criteria below:

    1. The Sales and Purchase Agreement (SPA) is duly executed and stamped; and

    2. Letter of Offer (LO) of bank copy is submitted and duly executed;
    3. The Loan Facility Agreement (FA / LA) is duly executed and stamped OR in the event of cash purchaser, cash buyer form is duly executed and submitted;

    4. 1st 10% down payment has been settled with proof of receipt; and

    5. Legal fees, stamping fee, disbursement and any other payment payable to the relevant party with proof of receipt from the said party has been settled;

    6. The executive had informed the completion of (a), (b), (c), (d) and (e) above to operation team and updated in Gplex Online System (“GOS”).
    7. Any other condition(s) to be completed pursuant to the announcement(s) issued by the Company and any additional required information and documents request by the management and/or developer in relation to the specific project (if any).

    The management reserves the right to review the information. Any amendment and alteration are at the management’s sole discretion.

  2. The 25% of advance commission is claimable upon completion of the sale, i.e., the fulfillment of clause 5.1 (a), (b), (c), (d), (e), (f) and (g) herein. In respect of this, the completion date of the sale means the last date of notification of item 5.1 (a), (b), (c), (d), (e), (f) and (g) by the Executive to Operation Team via GOS where the GOS Operational cut off time shall apply.

  3. The 25% commission issuance is fixed on the 7th or 22nd of every calendar month where:

    1. If the sales are fully completed between 1st to 15th day of the calendar month, the 25% commission will be automatically released on 22nd of the same calendar month;

    2. If the sales is fully completed between 16th to 31st day of the calendar month, the 25% commission will be automatically released on 7th day of the next calendar month;

    3. In the event the commission payment issuance day falls on Public holiday or weekend or non-working days, the commission will be released on the next working day;

    4. The commission and leadership bonus payment shall be released at the same time proportionately;

    5. Company will transfer the commission and/or leadership bonus entitlement to the executive directly through online transfer where the proof of payment will be sent via email to the executive.

      In this respect, sales is only deemed fully completed upon fulfilment of the conditions set out in Clause 5.1 (a), (b), (c), (d), (e), (f) and (g)herein.

  4. The balance commission of 75% issuance for executive is fixed on:

    1. the 7th day of the next calendar month if the company received the commission from the vendor / developer or upon expiry of 6 months from the date of issuance of 25% is fall on or between the 1st-15th day of the calendar month, whichever applicable.

    2. the 22nd day of the same calendar month if the company received the commission from the vendor/developer or upon expiry of 6 months is fall on or between 16th-31st day of the calendar month, whichever applicable.

    3. In the event the commission payment issuance day falls on Public holiday or weekend or non-working days, the commission will be released on the next working day;

    4. The commission and leadership bonus payment shall be released at the same time proportionately;

    5. Company will transfer the commission and/or leadership bonus entitlement to the executive directly through online transfer where the proof of payment will be sent via email to the executive.

  5. Buyer Refer Buyer Form must be submitted during booking, no changes on details on buyer refer buyer form is allowed after case verified.

  6. Referral fees is shared by the Company and executive. For sharing cases, referral fees is shared on 50% (Owner) : 50% (Co-owner).The executive hereby agrees and authorizes the company to deduct any payment owed and/or due to the company without further reference to the executive

  7. Administration fees (including but not limited to Sales Tax and Service Tax (“SST”) or any tax imposed by government) is applicable for every single buyer refer buyer payment and shall be borne by the owner and co-owner.

  8. The amount of Referral fee is different from project to project; the entitlement will be written in base commission announcement.

  9. Referral fees is payable when only both of the referrer & referees’ cases are converted in GOS.

  10. For shared cases, commission are shared on 50% (Owner) : 50% (Co-owner) basis.

  11. Only one co-owner for one case allowed for sharing. Inter-branch assistance shall be shared based on 50:50 basis.

  12. A shared case will only be recognized when there is a mutual agreement between the owner & co-owner to conclude a sale/case, i.e. Co-Owner does presentation / closes sales / assist in follow up in the absence of the Owner.

  13. No transfer or change or amend of case owner or co-owner after the case is verified in GOS.

  14. Inter-branch co-broking shall be shared based on 50:50 basis.

  15. All project special incentives are payable upon the conclusion of project & receipt of payment from the vendors / developer.

  16. Administration fees (including but not limited to Sales Tax and Service Tax or any tax imposed by government) is applicable for every single commission payment.

Commission Clawback
  1. In the event an executive converted a sale but subsequently terminated for whatsoever reason:

    1. The executive shall not be entitled in any manner whatsoever to the commission pertaining to the sale of the said sale; and

    2. If the commission pertaining thereto shall have been paid by the company to executive, the executive must refund to the company the said commission within fourteen (14) days from the date of demand made by the company or alternatively at our option to deduct the said commission which is refundable by the executive from any other commission payment(s) which is payable by company to the executive.

    3. Company has the right to claw back the paid commission from executive regardless the date of cancellation/ termination/ abortion is fall on later date.

    4. In the event the commission is yet to be paid to the executives, then the Company has the right to withhold the executive’s commission and cease to pay the commission to the executive until further notice.

  2. Other situations the Company may claw back commission or withhold/cease to pay executive’s commission:

    1. The commission released to the executive may be clawed back at the discretion of the Company at any time in the event of any cancellation, abortion, termination, abandonment of project or whatsoever reason where the Developer clawed back any of Gplex Realty Sdn Bhd’s commission for any particular unit pertaining to any projects. In the event the commission is yet to be paid to the executives, then the Company has the right to withhold the executive’s commission and cease to pay the commission to the executive until further notice.

    2. In the event that there are any pending litigation proceedings for the project, project abandonment or winding up of the developer company, 50% of the commission paid will be clawed back at the discretion of management. In the event the commission is yet to be paid to the executives, then the Company has the right to withhold the executive’s commission and cease to pay the commission to the executive until further notice.

  3. This clause 6 shall applied to 25% and 75% commission.

Executive Promotion
  1. Only full-timer is eligible to hold the position of Team Manager and Senior Manager.

  2. Promotion and demotion, if any, will be done on monthly basis.

Disciplinary Actions
  1. The Management shall act against the following actions:

    1. Breach of trust (referring to the “Non-disclosure Agreement”); and/or

    2. Breach of any term of this agreement; and/or

    3. Doing / promoting other forms of business or direct selling in the office to company colleagues; and/or

    4. Sexual harassments; and/or

    5. Theft of office assets; and/or

    6. Misuse of office resources; and/or

    7. Absence without notice or valid reasons; and/or

    8. Having romance relationship with other executive; and/or

    9. Spreading rumors or gossiping; and/or

    10. Monetary dispute with any executive and/or any third party; and/or

    11. Park case under another executive; and/or

    12. Joining any other property agency or any firm that are doing same or similar nature of business, irrespective of joining as intern or mere registration; and/or

    13. Any other action and/or omission to be determined by the company from time to time

  2. The Management will determine the severity of the case and may take the following action:

    1. Warning; and/or

    2. Immediate termination; and/or

    3. Deduct / stoppage of commission payment; and/or

    4. Police report.

  3. Pursuant to clause 5.6 above, the Executive hereby further agree and authorize the Company to deduct and/or cease any commission due or payable to the executive in the event the executive committed any action as stated in clause 8.1 herein at the Company sole discretion.

  4. In relation to clause 8.1(i) above, any issue or dispute related to the company must be first reported to the management and executive must not spread the said issue or dispute to other team members.

Termination/Resignation
  1. Either party may terminate the appointment as executive by giving twenty-four (24) hour notice to the other party save and except any disciplinary action taken by the company under clause 8.2.

  2. Upon termination of this agreement pursuant to paragraph 8.2(b) or 9.1, we shall cease to have any further liabilities or obligations to you save in respect of any commission remaining payable to you for all completed cases prior to termination pursuant to the content under Clause 5. The executive shall no longer be qualified and/or entitled to any leadership bonus with immediate effect as well as recruiter bonus on all non-completed cases. However, executive's leadership bonus as well as recruiter fee is still valid for completed cases before their termination. Sales only deemed to be completed upon fulfilment of the conditions set out in clause 5.1.

Transfer of Executive
  1. Transfer of executive between teams and/or branches is strictly not allowed.

  2. All exceptional cases are subject to both offices Management decision.

PDPA
  1. The executive shall observe strictly the provisions of the Personal Data Protection Act 2010 (“PDPA”), its rules and regulations in relation to collection, storing and processing of personal data. This provision shall continue to be binding and effective after the expiration or termination of this appointment.

Variation
  1. The company may vary the terms and condition herein at its discretion without prior notice.

Joining Fee
  1. Joining Fee refers to the relevant announcement from the Company.

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